Risk Assessment

Barker Bus Ltd. 
 
Risk Management Policy 
Driving has been recognised as one of the Natural Environment Research Councils (NERC,s) highest risk activities. Research estimates that about one in three of the 3,500 annual deaths on UK roads and ten times as many serious injury involves a vehicle been driven for work purposes. 
Risk arising from vehicle use needs to be properly assessed so that all necessary control measures can be identified. Key areas include: 
 
Assessment 
There is a need to follow a suitable risk assessment that must take into account the driver, the vehicle and the journey. This can be met by utilizing a standard generic precaution (see appendix 1) except for high risk journeys where a separate assessment will be necessary. 
 
Driver 
Driver assessment and compliance may be required from time to time. The driver is legally responsible for the vehicle road worthiness including correct loading and paperwork. The driver is also responsibility for his fitness to drive, and compliance with the law. 
 
Vehicles 
Vehicles must be safe and fit for purpose, all necessary insurance's in place, Vehicle maintenance to include, daily defect check and rigid maintaince regime, and All vehicles tax and MOT current. 
 
Journeys 
All accidents, incidents and near misses reported. Where possible eliminate the need for a journey. All drivers hours to be complied with including breaks. As a passenger if at any time on your journey you feel unsafe you must inform the driver and the company. In the event of an accident you must stop your vehicle in a safe place and await instruction. In the event of a breakdown on the motorway including a tyre puncture you must vacate your vehicle and wait in a safe place for assistance. Be aware of factors that increase road risk such as age, lack of experience, training, gender, road conditions and time of day, medication, speed and mobile phones. 
Roles and Responsibilities 
 
Director : 
Ensuring all policies are in place and adhered to when auditing these policies. Delegating responsibility and supporting positive action by all levels of management. Appointing a senior manager to carry out investigations and Delegate specific responsibilities to Managers. 
 
Legal compliance Manager: 
Signing off risk assessments and ensuring they are reviewed. Keeping records of risk assessments Ensuring staff are aware of procedures. Ensuring all new staff undergo a driving assessment. Enforcing safety instructions and ensuring a positive safety culture. Disciplining staff if correct procedures are not followed. 
 
Transport /General Manager: 
Enforcing local transport procedures. Ensuring all vehicles are fit for purpose, determining that vehicles allocated are appropriate for their purpose, providing induction for new staff. Checking that all staff have a valid driving license and providing training courses, Monitoring vehicle tracking systems and Investigating accidents and near misses. 
 
Drivers: 
Observing the road traffic act and any other legislation. 
Ensuring they are qualified to drive the vehicle they are using. 
Cooperating in producing risk assessments and implementing risk management. 
Using a vehicle that is fit for purpose. 
Carrying out necessary daily walk around checks to their vehicle. 
Reporting any defects to Engineering Manager. 
Minimising risk to themselves and other road users. 
Reporting any accidents, near misses to their manager. 
 
General Notes: 
Having a driving license does not necessarily mean that you are competent to drive. Galleon Travel 2009 Ltd reserve the right to assess all new drivers. Any drivers who have regular accidents, near misses or points on their license which reflect poor driving will be assessed on a regular basis. 
All vehicles are fitted with a tracking system that will record driving, i.e.,harsh driving, braking etc. This system is monitored daily and acted upon if requires. Safe driving is rewarded with bonuses. 
Minimum Requirements to ensure compliance: 
 
Insurance 
All necessary insurance's are in place following a complete assessment by Belmont International. Details available upon request. 
 
Overseas Driving 
While driving abroad staff must ensure they have the following in place: Correct Insurance cover. Original vehicle documentation. European Union License Awareness of local traffic regulations. A vehicle that is fit for purpose All necessary safety equipment. 
 
Accidents 
In the event of being involved in an accident you must follow the following: 
Stop vehicle in a safe place and switch off engine Use hazard warning lights If there is personal injury, damage to a vehicle, you have hit a dog or farm animal, or damaged property you must ensure the relevant attention is obtained. 
You must give by law the following details to anyone reasonably requiring them: Your Name, address and contact number. The owners name and address and the registration number of the vehicle. 
While at the scene obtain: 
Name and number of driver Vehicle registration number , Any witnesses. Make detailed notes and sketches and take photo with camera supplied. 
In the event of a third party injury or damage to property the incident must b reported to police within 24 hours. 
Inform your Transport Manager immediately.
 
Breakdown: 
Follow company procedure. 
 
Mobile Phones: 
Use of hand held mobiles while driving is an offence, drivers will be contacted in emergency situations through the messaging system on the vehicle tracking devise or will stop before use of mobile phone.
 
Vehicle Maintaince 
All vehicles maintaince schedules must be complied with. Drivers are required to carry out a ‘first use vehicle daily check’ and subsequent checks where appropriate. All defects must be recorded and reported to the Engineering Manager. It is the drivers’ responsibility to ensure his/her vehicles is roadworthy. Managers must ensure that vehicle defects have been corrected before the vehicle is used. 
 
 
 
Risk Assessment 
The following check list should be used to ensure all journeys are assessed properly: The risk assessment will be broken into three elements, Driver, Vehicle Journey. 
Check list: 
 
The driver .
Are You :-
 
 
 
 
 
Transport to and En Route Children standing on All High Min-Fatal from Destination moving vehicle 
 
Comply with all regulations 
 
Teachers or adults to sit opposite emergency exits on vehicles 
 
Use hazard lights 
 
Move vehicle to a safe position if possible 
 
Evacuate vehicle safely 
 
Call for help on your mobile phone 
 
Children to be seated before moving, observe while travelling that children are not moving around Do not flash light at oncoming traffic 
If safe to do so 
 
Phone number provided for breakdown 
01279 793800    01/01/13 -01/01/14 
 
The above risk assessment is to comply with the Management of Health and Safety at Work Regulations 1999. Barker Bus Ltd ensures the health and Safety of its employees and people who are not in the companies employment (Employers Liability Insurance Act 1969) Each driver will be trained to carry out the necessary safety checks and considerations in accordance with their job description as stated on the Contract of Employment. 
 
New employees to undertake induction training. Garage facilities equipment and vehicles will be subject to maintaince schedules. This audit will be carried out by the Engineers and supervised by the Managing Director. Areas risk assessed were: 
Driver details Vehicle condition and documentation Driver Responsibility. 
 
The conclusions drawn from the assessment are based on the likelihood of potential accidents and the severity of the injury. Above is the conclusion of the current years risk assessment as applied to the transportation of people of all ages by Barker Bus Ltd. Travel by people is potentially a high risk activity, particularly transporting high numbers of people. There is in place many control measures relating to this type of business, E.g. Operators License, Certificate of Professional Competence relating to standards and servicing of vehicles. 
 
High standard of driver competence to hold a Passenger Carrying vehicle License. This assessment finds that risks involved are acceptable and have been reduced by the introduction of future in house action, controls, traceability and by new record keeping measures.